Accident-Penalty Management

Author : Ytech Content Team

Accident-Penalty Management

With Accident-Penalty management, you can control company vehicles' accidents and fines, easily view which vehicle caused which accident and which penalty it received, and regularly track the accidents and fines of the vehicles from a single center.

Using this module, companies can keep and control accident and penalty records of company vehicles.

Note : Before using the Accident-Penalty Module,all parametric definitions regarding Accident-Penalty to be used within the company must be made under the Physical Assets heading in Control Panel > System > Parameters .

Adding an Accident Record

Yol: PAM > Varlıklar > Motorlu Taşıt Yönetimi > Kaza Kayıt

Accident Type definitions  are made on the Control Panel > System > Parameters > Accident Types page.

Defect Rate definitions  are made on the Control Panel > System > Parameters > Defect Rate Types page.

Document Type definitions are made on the Control Panel > System > General Settings > Document Types page.

Accident Search

Yol: PAM > Varlıklar > Motorlu Taşıt Yönetimi > Kazalar

You can list accident records for a vehicle from this page. You can also enter insurance, maintenance or penalty records related to the accident. 

To the right of the listed records;

• You can also add the Penalty Record from the Penalty Record icon. 
• When you click on the Maintenance Plan icon, the Maintenance Plan adding page appears. The maintenance plan you added is listed on the Maintenance Plan page and appears in the Maintenance calendar. 
• When you click on the Insurance Information icon, the " Insurance Information Entry " page regarding the accident opens. 

Adding a Criminal Record 

Yol: PAM > Varlıklar > Motorlu Taşıt Yönetimi > Ceza Kayıt

If the imposed penalty is related to an accident, the vehicle is defined in the Accident Relationship field. After selecting the Accident Relationship, the " Plate ", " Responsible ", " User Branch " fields are automatically taken from the accident record. If the penalty is not related to an accident, do not make a selection in this area.

The Payer field refers to the party that will make the payment. If the accident occurred due to the driver's fault, check the person box; if it occurred due to the company's negligence, check the company box. 

Penalty Registered Region field refers to the side where the penalty is recorded. If the accident occurred due to the driver's fault, check the Driving License box; if it occurred due to the company's negligence, check the License box.

Note: Penalty Type definitions  are made on the Control Panel > System > General Settings > Penalty Types page. 

After filling in all the fields, click the “ Save ” button. After registration, the penalty record is displayed in the list at the bottom of the page. To update the penalty record, you must click on the " Update " icon on the right side of the penalty record. 

The penalty record update page is the same as the record addition page. Alternatively, you can define a document from the " Documents " field. After making the necessary updates, you can complete the update by clicking the " Update " button. To delete the Penalty Record, you must click the “ Delete ” button on the update page. 

Criminal Search 

Yol: PAM > Varlıklar > Motorlu Taşıt Yönetimi > Cezalar

You can easily access recorded penalties by filtering on the penalties screen.

The Accident Relationship field allows us to search among the penalty records by making a distinction such as "Penalty records issued for an accident ->Accident", "Penalty records issued for traffic offenses without an accident->Non-Accident" or "All Penalty Records->All". 

After filling in the fields we want to filter, click the " Search " button to search . Search results will be listed at the bottom of the page with the fields "Accident Relation ", " License Plate ", " Responsible ", " Penalty Date ", " Penalty Type ", "Penalty Amount", " Last Payment Date ", " Paid Amount ".