e-Invoice Integration and Parametric Definitions

Author : Ytech Content Team

e-Invoice Integration and Parametric Definitions

e-Invoice application in Workcube is progressing with Special Integration. e-Invoice definitions, sending and receiving e-Invoices are done directly through the system and there is no need to install a different application. 

Parametric definitions must be made before use.

Path:  ERP > Finance-Accounting > e-Government

Integration Definitions

Path: ERP > Finance-Accounting > e-Government > e-Invoice Integration Definitions

IOP integration and verification is done through definitions. Each product has its own username and password.

·        e-Invoice Transition Date: The date you are active on the Revenue Administration.

·        Test: With the test box, you can first perform tests in your test environment and then go live.

·        UBL: With UBL Version, you can choose the new versions that come with the legislation.

·        Company Code, Username, Password: Information from the integration is entered.

·        e-Invoice Number: You can define your Series and Number.

·        Template File: You can add the xsslt of the template made specifically for your company instead of the standard.

·        Process: If you want to advance the incoming e-Invoice with a process, that is, with approvals, you should select it. You can switch to the process structure later, but it will only be valid for invoices coming into the system after the box is checked.

·        Special Period: Must be selected if subject to Special Period. For example; Schools

·        Use Multiple Series: If more than one series is desired to be used, it must be marked.

·        Member e-Invoice Templates: If different current-based templates are used, you can add the xsslt of the custom template.

Reports

Path: Reports > Standard Reports

Integration; It means that technologies, software and systems can automatically communicate and exchange data in a compatible, interconnected and understandable way. With Full Integration, you can track your work more easily and save time and space. In Workcube, e-Government integrations proceed with Reports and Scheduled Tasks.

·        With the incoming e-Invoice Report, purchase e-Invoices approved by the counterparty and the Revenue Administration are automatically recorded in the system.

·        The status of the e-Invoices you have sent is queried with the Outgoing e-Invoice Status Control Report .

·        The Taxpayer Transfer Report is withdrawn from the Revenue Administration and queries whether your clients are e-Invoice taxpayers and updates it in the system accordingly.

·        Alias ​​Report : Taxpayers who have a dealership structure and work on a branch basis have more than one alias (shipping address). With the Alias ​​Report, you can check the branch codes & alias definitions of the branches in your Clients' details.

Robotic Missions

Path: Control Panel > System > General Settings > Robotic Tasks

Robotic Tasks lets you declaratively define actions to run in the cloud, automatically scheduling and running those actions. Scheduled Tasks do not host workloads or run code. It only calls code hosted in reports. 

Special Reports saved in e-Government integration; Working periods are adjusted and converted into robotic tasks. Each runs its own task each time the task runs.

Tip: You can find detailed information about how to associate Robotic Tasks and Reports in the " Robotic Tasks " document. 

Parametric Definitions

Tax code, payment method code, measurement unit codes, etc. published by the Revenue Administration. There are Coding Systems and Identity Schemes used within the scope of UBL-TR.

Each code definition is made on its own screen. These definitions are made only once during the implementation and no additional regulation is required.

Company Descriptions

Path: Control Panel > System > General Settings > Company Definitions 

The following fields must be defined on the company screen. These definitions allow your Company's information to be sent in your e-Government transactions. Company information sent in e-Government definitions is dynamically pulled from company definitions. Any changes made here will be valid on newly sent invoices.

Full Name: It is sent to the Gib system and appears in invoice templates, so the correct and full title must be entered.

Tax Office: The affiliated tax office is entered.

Tax Number: Report processing and invoice sending and receiving transactions are done via TIN or Turkish ID number. 

e-mail:  It is sent to the Gib system and appears in the invoice templates. 

Internet:  It is sent to the Gib system and appears in invoice templates.

Address Information: Telephone, fax, country, city, district, district, neighborhood, street, number, address detail are included in the mandatory information.

Warning: The phone code must be written as 3 digits without 0. The code should not be re-written in the fax number section.

Payment and Tax Definitions

Path: Control Panel > System > Parameters 

Tax Code parameters in Payment Tax Methods come from UBL-TR Code Lists. When making payment and tax definitions, " Tax Code " and " Payment Method Code " should be selected. 

VAT, Special Consumption Tax, SCT, BSMV, Withholding Tax, Withholding Tax, Payment Method

Note: Tax code definition varies depending on the company's calculation method. The choices here should be made in a controlled manner.

Transaction Categories 

Path: Control Panel > BPM > Process Categories

“ Invoice Type ” and “ Scenario ” must be selected for e-Invoice from the Transaction Categories screen . The Invoice Type field appears by default according to the selected invoice type and cannot be changed. 

·        Invoice Type: Sales or Return must be selected. The system automatically determines the Withholding and Exception invoice types based on the criteria entered in the invoice.

·        Basic Invoice: There is no right of objection. It only covers the sending process of the e-Invoice. It can be canceled via Kep or e-invoice cancellation platform.

·        Commercial Invoice: Invoice acceptance and rejection transactions are made directly on the screen without the need for a different application.

·        Export: Export invoices are displayed in the Ministry of Customs and Trade system.

·        Invoice with Passenger: It appears on the screen of the customs exit officer for approval, and the approved invoices and the application response appear in the system of authorized intermediary institutions for tax refund payment.

·        Free Export : It allows goods to be exported abroad free of charge for commercial or non-commercial purposes.

·        Public: Includes invoices sent to public institutions.

Attention: If the transaction category is not e-Invoice relevant transaction type, the Invoice Type field appears as select and cannot be updated. For example; opening plug

Units

Path: Control