Fuel Control Management

Author : Ytech Content Team

Fuel Control Management

Through this module, the fuel expenses of the company vehicles are recorded periodically. In this way, the fuel expenses of the vehicles belonging to the company are also kept under control. In addition, the fuel password for fuel purchase is also created from this module.

Motor Vehicle Management - Fuel Control Main Functions

·        Ability to create detailed fuel records for company vehicles

·        Creating a fuel password for fuel consumption

Motor Vehicle Management - Fuel Control Main Benefits

·        Fuel consumption control of company vehicles is provided.

·        The fuel expenses of the vehicles belonging to the company are easily accessible.

·        Fuel costs of vehicles are followed regularly from a single center.

Note: Before using Fuel Control, all parametric definitions of the PAM module under Parameters must be made.

Adding a Fuel Record

Route: Motor Vehicle Management > Fuel Expenses > +

When adding a new Fuel Record;

1- Document Date field is used for the date you receive the fuel.

2- In the License Plate field, you must enter the license plate of the vehicle that you will record the fuel expense. For this, you can choose from the drop-down list by clicking the icon on the right side of the field.

3- In the Responsible field, the name of the person responsible for the company vehicle is automatically taken by the system. To change, you can choose from the drop-down list of employees by clicking the icon on the right side of the tool.

4- In the User Branch Office field, the name of the branch office using the vehicle is automatically taken by the system. To change it, you can select from the list by clicking the icon to the right of the field.

5- In the Fuel Quantity field, you must write the amount of fuel consumed (spent) in liters.

6- The fuel price taken in the Total Amount Including VAT field is used for the amount including VAT.

7- Click on the icon on the right side of the Fuel Company field and select the company from which the fuel is purchased from the drop-down list.

8- You must specify the type of fuel taken from the Fuel Type field. You can make your selection by clicking on this field.

Note: Fuel type definitions in this field are made from Dashboard > System > Parameters > PAM > Motor Vehicle Management > Fuel Types page.

9- In the Document Type field, you must specify the type of fuel registration document you have registered.

Note: Document Type definitions are made on the Dashboard > System > General Settings > Document Types page.

10- You can give a document number in the Document No field.

After you fill in all the fields, you click the "Save" button to complete the Fuel Recording process.

After registration, the “Update” screen will be visible. You can update the information to be updated from this area or delete your document.

Fuel Record Search

Route: Motor Vehicle Management > Fuel Expenses

Fuel-Oil Passwords Registration

Route: Motor Vehicle Management > Fuel-Oil Password Registration

By using this module, companies can keep their vehicle expenses under control by agreeing with a supplier company on a certain limit basis for the gasoline and maintenance costs of company vehicles.

On the page that opens;

The stage is always marked as active. If you uncheck it, it becomes passive and is not displayed in the records list at the bottom of the page.

In the branch office field, you must enter the name of the branch office for which you have agreed with the fuel company.

By clicking the icon on the right side of the Fuel Company field, you can enter the name of the fuel company you have agreed with for company vehicles from your Supplier Companies list.

In the User Code field, you must write the User Code given by the company you have agreed with (for the company vehicle).

In the Password 1 and Password 2 fields, you can write the passwords given by the company you have agreed with (for the company vehicle).

In the Starting Date field, you must enter the start date of the service agreement to be obtained from the fuel company.

In the End Date Field, you must enter the end date of the service agreement to be obtained from the fuel company.

By clicking the “Save” button, you have registered the Fuel Password. Your record will appear in the list at the bottom of the page.

To update the Fuel-Oil Passwords, click the icon to the right of the listed fuel-oil password records.

The system does not allow you to delete the records of the Fuel-Oil Passwords, it only allows you to deactivate it from the "Stage" field.

Fuel Passwords Search Page

Route: Motor Vehicle Management > Fuel-Oil Passwords